Job Description
Responsibilities
Administration:
- Manage incoming and outgoing mail.
- Process bank deposits in a timely manner.
- Maintain electronic filing systems, including scanning and organizing documents.
- Log and monitor accounts payable (A/P) and accounts receivable (A/R) processes.
- Support event registration, fundraising, and resource sale administration.
- Managing and supporting other administrative functions as needed.
Fundraising:
- Perform data entry for donor information and fundraising activities.
- Prepare and send monthly acknowledgments to donors via email and mail.
- Manage monthly pledge reminders to ensure timely contributions.
- Coordinate, print, and mail appeals to engage and solicit support from donors.
- Support donor team and functions.
- Manage and support other fundraising functions as needed.
Resources:
- Fulfill resource orders for books, brochures, prayer, cards, merchandise, and other items.
- Manage onsite and Amazon inventory.
- Order and print materials as needed, monitoring inventory.
- Prepare proofs and receive quotes from the printer for inventory replenishment.
- Update books and print materials by contacting authors for edits prior to printing.
- Oversee and support the resource billing process for online store, Amazon, and phone orders.
Additional Responsibilities:
- Provide email and phone support to provide resources and information to vendors, donors, and those we serve.
- Manage prayer requests submitted by stakeholders delivering them to chapel weekly.
- Assist with administrative projects as needed.
- Manage and support volunteer teams in mailing, resource, archives, and other projects.
Skills Desired:
Technical Proficiency
- Familiarity with office software (e.g., Microsoft Office Suite, Google Workspace).
- Basic understanding of office equipment and technology.
- Experience with mail merge using both Word and Excel.
- Experience with financial management software including Quickbooks.
Database Management
- Proficiency with Raisers Edge, Donor Perfect, or similar CRM software.
- Ability to maintain and manage data accurately and efficiently.
- Strong attention to detail and zeal to serve our family of supporters.
Bookkeeping Skills
- Accounts Payable (A/P) experience and Accounts Receivable (A/R) experience
- Understanding of budgeting, invoicing, and basic accounting principles.
Customer Service Experience
- Strong interpersonal and communication skills.
- Ability to handle customer inquiries and address needs promptly.
- Excellent and professional verbal and written communication.
Adaptability
- Ability to adjust to changing priorities and new tasks.
- Open to learning and implementing new processes.
Project Management
- Experience in planning and executing projects.
- Ability to coordinate resources and timelines effectively.
Independence in Execution
- Ability to perform duties autonomously and demonstrates initiative and self-motivation.
- Ensures tasks are completed accurately and within deadlines.
- Proactively communicate if additional time or resources are required.
- Takes responsibility for the quality of work.
Additional Skills
- Confidentiality: Maintain discretion and confidentiality regarding sensitive information.
- Event Planning: Experience in organizing and supporting meetings, events, and conferences.
Job Tags
Part time, Work at office,