Job Description

Job Description and Duties

The Staff Services Manager III will be directed by the Hospital Administrator in the Hospital Administration Department at the Department of State Hospitals – Atascadero (ASH). The incumbent will be responsible for the following duties but not limited to:

• Provides leadership, direction, and support to assigned department heads to ensure that hospital objectives are accomplished. 
• Participate in the development of policy and organizational/budget decisions for Administrative Services and the hospital.
• Ensures progress towards the completions of DSH-A Strategic Plan Objectives as they relate to the improvement of hospital operations and the Department of State Hospitals as a whole.
• Oversees the development of Plans of Correction in response to deficiencies found by external review agencies and ensures implementation.

In order to be considered for this job vacancy, you MUST satisfy one of the following requirements:

1. BE LIST ELIGIBLE: Successfully complete the competitive State civil service exam pertaining to this classification at , OR
2. BE TRANSFER ELIGIBLE: MUST meet the minimum qualifications of the classification per DPA Rule 250, have current employment with the State of California in the same classification with permanent or probationary status or in a classification that is substantially the same with permanent or probationary status, OR
3. BE REINSTATEMENT ELIGIBLE: Have obtained previous permanent employment with the State of California in the same classification or in a classification that is comparable.

*Minimum qualifications will be verified prior to being scheduled for an interview. Please provide proof of minimum qualifications with your application submission, which may include a copy of your unofficial college transcripts and/or out of class paperwork .

MINIMUM QUALIFICATIONS:

Either I

One year of experience in the California state service performing the duties of a Staff Services Manager II (Supervisory) or Staff Services Manager II (Managerial).

Or II

One year of experience in the California state service performing analytical staff duties of a class with a level of responsibility not less than that of Staff Services Manager II (Supervisory) or Staff Services Manager II (Managerial) and current employment in a class with a level of responsibility not less than that of Staff Services Manager II (Supervisory) or Staff Services Manager II (Managerial).

Or III

Two years of experience in the California state service performing the duties of a Staff Services Manager I.

Or IV

Experience: Five years of increasingly responsible management, personnel, fiscal, planning, program evaluation, or related analytical experience which shall have included the preparation of reports and the presentation of recommendations to management beyond the trainee level, at least two years of which must have been in a supervisory capacity. [Experience in the California state service applied toward this requirement must include two years performing the duties of a class with a level of responsibility not less than that of Staff Services Manager II (Supervisory) or Staff Services Manager II (Managerial).] (In appraising experience more weight will be given to the breadth of pertinent experience and the evidence of the candidate's ability to accept and fulfill increasing responsibilities than to the length of the experience.) and  Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)

*If it is determined that an applicant does not meet the minimum qualifications, the applicant’s name may be removed from the eligibility list.

You will find additional information about the job in the .

Working Conditions

This position may be eligible for a hybrid work schedule, with a maximum of one (1) day per week telework. Telework is at the discretion of the department and is subject to change as business needs arise.

Special Requirements

In addition to the Standard State Application (STD 678), all interested applicants are required to submit a Statement of Qualifications (SOQ). The SOQ will be considered the first interview for this position. SOQ’s must include all relevant experience, education, and training for each question posed. Failure to follow these guidelines and/or answer the questions may result in your application being  disqualified. 

Please limit your SOQ to a maximum of two (2) pages, single-spaced, use 12-point Arial font, and address each question below:

1. Describe your knowledge of and experience in planning, organizing, and directing non-clinical administrative support functions and programs for a medical/psychiatric facility, such as Plant Operations, Deferred Maintenance, Capital Outlay, General Services, Medical Records Management, Dietary Services, contracts, building maintenance, property management, and/or housekeeping. 

2. Describe your experience and ability to maintain a high degree of diplomacy, professionalism, initiative, and self-discipline to independently work with all levels of management, executives, and external stakeholders.

3. Give an example of your knowledge of Joint Commission accreditation, licensing , and the certification processes of a medical/psychiatric facility in relation to the  Administrative Departments effected.

4. How are you able to handle multiple assignments across various departments simultaneously and the ability to research and explore alternative resolutions for presentation to executives and external stakeholders. 

5. Describe your current executive and/or enterprise level duties and your ability to provide high-level information on a variety of topics that could impact the facility as well as the department as a whole.

Benefits

There are many benefits to joining our team! The State of California has a generous benefits package including:

• Medical Benefits, including health, dental, and vision insurance
• Paid Holidays and leave
• Defined benefit retirement program
• Savings Plus Program (401(k), 457)
• Commute Program
• Employee Wellness Program
• Employee Assistance Program

Additional benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Requirements

All interested candidates MUST submit a Standard State Application Form (STD. 678), with original signature, and indicate Staff Services Manager III - Assistant Hospital Administrator AND 455-500-4802-001 AND JC#478267 in the Examination/Job Title Section.  A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Please read the Special Requirements Section for directions on what must be included in your SOQ. 

*Applications postmarked on the final filing date will be accepted. Scanned, copied or faxed applications will not be accepted. 

*Applications will be screened and only the most competitive will be offered an interview.

*Any limited-term appointments may transition in to a permanent appointment.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other - Candidates that believe they meet the Minimum Qualifications based on a pattern of education from the classification description (specifications) MUST provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it. Please note: foreign transcripts MUST include a verification for US equivalency through an independent company.  Please redact birthdate and social security number from degree/transcripts.
• Other -

  If using Civil Service Out of Class (OOC) experience to meet minimum qualifications, you MUST provide a copy of the approved OOC Completion Memorandum certifying your OOC experience. Failure to submit the required documents will result in the OOC experience not being applied towards meeting the minimum qualifications of the classification.  If you are not basing your eligibility on Out of Class experience, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).

• Statement of Qualifications - A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Please read the Special Requirements section for directions on what must be included in your SOQ.

Job Tags

Holiday work, Permanent employment, Full time, Traineeship, 1 day per week,

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